Open Position Announcement: Scholarship Manager

The St. Louis Community Foundation (“Community Foundation”) is dedicated to helping St. Louisans put charitable dollars to work making a difference in the lives of others. The Community Foundation was founded in 1915 as one of the nation’s first community foundations. We are a 501(c)(3) public charity composed of more than 700 charitable funds with total assets in excess of $480 million. Each fund represents a unique charitable giving partnership with an individual, family, or business. Scholarship Funds are a growth area that impact over 700 students annually by providing over $1.5 million in awards and grants annually.

Position Overview
The Scholarship Manager’s primary responsibility is to implement the Foundation’s commitment to provide exceptional service to the individuals, families, and businesses that partner with the Foundation to pursue their charitable giving aspirations through a scholarship program, and to the students who earn the awards. The Scholarship Manager has responsibility for internal systems and procedures associated with scholarship funds. The Scholarship Manager reports to and works closely with the Director of Donor Relations and Services. A strong team and outstanding service culture is maintained at the Community Foundation, so all staff step in to assist whenever there is a job to be completed.

Primary Duties and Responsibilities

Primary Duties and Responsibilities

  1. Scholarship administration. Provide management of all aspects of the Foundation’s scholarship opportunities, including, but not limited to:– application design and evaluation, on paper and online– coordination of volunteer reviewers
    — processing scholarship applications, assuring or providing appropriate evaluation and         determination of awards, timely notification, and distribution of grant payments
    — creation and maintenance of student records
    — compliance with all federal requirements
    — responsible for assuring program integrity by applicants and renewing recipients
    — annual reporting to donors, as appropriate
    — celebration of recipients and donors
  2. Serve as a Scholarship Expert. Maintain deep knowledge of scholarship regulations and fund goals, eligibility, selection process, and award criteria.
  3. Grow Scholarship Opportunities. Seek new scholarship fund opportunities in collaboration with Foundation marketing and Giving Strategies staff. Provide inspirational and practical expertise to current and new donors who wish to create new scholarship opportunities.
  4. Collaborate with Scholarship Central. Work in partnership with the Scholarship Central manager and Foundation colleagues to assure a quality experience for the applicants, references, reviewers and the Foundation.
  5. Communication. Timely and accurate communication with scholarship applicants, families, award recipients, donors, and related parties.
  6. Internal Collaboration. Monitor and refine, on a timely basis, the administrative and relationship management systems that support donor services and scholarship programs. These systems include, but are not limited to, files and computer records for relationships, grant processing, reporting, administration of Scholarship Funds, donor and student recognition.
  7. Strategic Thinking and Planning. Serve as a creative member of the Foundation’s overall team. This includes supporting and contributing to foundation-wide efforts, identifying and resolving key strategic issues; expense monitoring; assisting with board and staff education and board committee work, as appropriate; improving management systems and workflow; and maintaining performance standards.
  8. Foundation Service. Actively support and participate in Give STL Day, donor education events, and other program and social activities of the Foundation.
  9. Website Maintenance and Updates. Recommend website updates, as needed, and keep records of potential donor stories for publication.
  10. Build the Community Foundation’s Profile. Represent the Community Foundation at community events and civic functions.

Qualifications and Skills

  • Commitment to the value of private scholarship awards as a way to alleviate the financial barriers of education and to reward achievement.
  • Three to five years experience in a donor service or grantmaking role in the nonprofit or education sector, preferably in student financial aid, private scholarship administration, or a related industry.
  • Computer proficiency including database management.
  • Exceptional attention to detail, commitment to accuracy, and a healthy respect for deadlines.
  • Proven experience with, and commitment to, community service and involvement.
  • Written and verbal communication skills and demeanor that quickly establish the confidence of internal and external stakeholders.
  • Commitment to the St. Louis region.
  • A bachelor’s degree is required.
  • This position needs a high energy, self-starter who is flexible yet persistent, and is happy to work independently while valuing the input and support of others.
  • Physically able to lift paper application files and reach into five drawer file cabinets. The beautiful #2 Oak Knoll Park has four floors with an elevator to only three so must be able to walk up and down steps.

By September 2, interested applicants should submit a cover letter that includes one question they have about the position, and their resume, to with Scholarship Manager and their name in the Subject line.

The St. Louis Community Foundation prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, national origin, disability status, gender identity or expression, protected veteran status, or any other characteristic protected by law. The Foundation conforms to the spirit as well as to the letter of all applicable laws and regulations. The St. Louis Community Foundation values diversity in the workplace and community.