Open Position: Scholarship and Employee Care Associate

The St. Louis Community Foundation is dedicated to inspiring purposeful philanthropy that connects community and donors to build and preserve a more equitable and vibrant region, now and forever. One of the nation’s first community foundations, the St. Louis Community Foundation was founded in 1915 as a 501(c )3 public charity, and today is composed of 800 funds with assets close to $500 million. Each fund represents a unique philanthropic purpose, the majority in partnership with an individual, family, business, community initiative. Visit to learn more.

Position Overview
The primary responsibility of this position is to implement the Foundation’s commitment to providing exceptional service to the individuals, families, and business that partner with the Foundation to pursue their charitable giving aspirations through an employee care fund or a scholarship program, and to the employees or students who earn the awards.  This position has responsibility for internal systems and procedures associated with employee care and scholarship funds. These are growing areas at the Foundation, and this position has great opportunity for growth.

This position reports to the Scholarship Manager and Director of Administration.

Primary Duties and Responsibilities

  1. Scholarship Administration. Provide support for all aspects of the Foundation’s Scholarship opportunities, including, but not limited to:
    1.  Application design and evaluation, on paper and online
    2. Coordination of volunteer reviewers
    3. Receiving and responding to all inquiries about the scholarship program from students
    4. Processing scholarship applications, assuring or providing appropriate evaluation and determination of awards, timely notification, and distribution of grant payments
    5. Creation and meticulous maintenance of student and fund records
    6. Ensuring compliance with donor intent, IRS regulations, and Foundation policies and procedures
    7. Annual reporting to donors, as appropriate
  2. Employee Care administration. Provide support of all aspects of the Foundation’s employee care funds, including, but not limited to:
    1. Application receipt and tracking
    2. Communication with applicants, answering questions throughout process
    3. Communicating with company contacts
    4. Initial evaluation of application
    5. Preparing application materials for committee review
    6. Data entry of approved grants
    7. Processing, mailing, filing of all grant materials
    8. Assisting with quarterly usage reports for donors
    9. Assisting with annual survey of recipients
  1. Foundation Service. Actively support and participate in Give STL Day, donor education events, and other program and social activities of the Foundation.
  2. Building the Community Foundation’s profile. Represent the Community Foundation at community events and civic functions.
  3. Collaboration with other staff members. Although this work is highly specialized, this position will need to work with multiple teams as needed.
  4. Assist with office management duties as needed.

Qualifications and Skills

  • This position needs a high energy, self-starter who is flexible yet persistent, and is happy to work independently while valuing the input and support of others.
  • Highly organized and detail-oriented, with the ability to follow processes and tasks through to completion with minimal oversight; project management experience is a plus.
  • Commitment to the value of private scholarship awards as a way to alleviate the financial barriers of education and to reward achievement and an understanding of the value of emergency support
  • Ability to work with objectivity, confidentiality, and compassion.
  • Strong customer service skills.
  • Written and verbal communication skills and demeanor that quickly establish the confidence of internal and external stakeholders.
  • Ability to master and troubleshoot scholarship and grantmaking software (Blackbaud Award Management and Foundant CSuite).
  • High level of proficiency with Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint; an understanding of Access is a plus
  • Physically able to lift paper application files and reach into five drawer file cabinets. The beautiful #2 Oak Knoll Park has four floors with an elevator to only three, so successful candidate must be able to walk up and down steps.
  • Two to four years’ experience in a scholarship grantmaking role in the nonprofit or education sector, preferably in student financial aid, private scholarship administration, or a related industry.
  • A bachelor’s degree is preferred.
  • Commitment to the St. Louis region.

Compensation and Benefits
The salary range is $55,000 – $65,000 and will be negotiated based on experience, qualifications, and record of achievement. Candidate salary history will not be requested nor referenced in negotiating salary. Health, dental, and additional benefits are available

37.5-hour work week. Office hours are 8:30 AM – 5:00 PM. The Foundation offers flexible time options for its full-time employees in good standing, after 3 months of satisfactory employment.

Commitment to Equity
The St. Louis Community Foundation strives to achieve equity in our workplace.  We prohibit discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, national origin, disability status, gender identity or expression, protected veteran status, or any other characteristic protected by law.  The Community Foundation conforms to the spirit as well as to the letter of all applicable laws and regulations, valuing equity in the workplace and community.

Application and Additional Information
Submit in confidence a cover letter and resume via email to with “Scholarship and Employee Care Associate – <your name>” in the subject line by October 10, 2022.